SHORTWOOD TEACHERS’ COLLEGE
Founded September 28, 1885
“Growth and Enlightenment”
Required for November 1, 2026
Applications are invited from suitably qualified and experienced individuals to fill TWO (2) positions for the following:
Administrative Assistant, GMG AM 3
Job Purpose
Under general supervision, the Administrative Assistant is responsible for providing administrative, clerical and records management support, ensuring the efficient and effective functioning of the Unit, while ensuring tact, diplomacy, discretion, professionalism and timeliness in the performance of responsibilities.
Required Competencies
- Excellent verbal and written communication skills
- Excellent planning, organizing, and time management skills
- Well-developed interpersonal skills
- Ability to maintain confidentiality and integrity in matters of a sensitive nature
- Ability to exercise professionalism, tact, sensitivity and discretion in dealing with people
- Ability to determine priorities and schedule and structure tasks to meet deadlines
- Ability to work independently without close supervision
- High level of stress tolerance
- Attention to detail
Key Responsibility Areas
- Provides administrative support to the unit head, including:
- managing calendar and schedules and providing regular updates
- coordinating meetings and making arrangements for training
- preparing agendas and packages for meetings
- Provides secretarial and clerical support to the unit head, including:
- taking and reproducing Minutes of meetings
- processing incoming and outgoing correspondence
- responding to routine enquiries
- composing and preparing correspondence, memoranda, other documents and presentations
- photocopying and mailing
- Compiles, collates, and prepares reports
- Prioritizes and follows up on matters addressed to the unit head and refers and/or responds as appropriate
- Receives and screens incoming calls and visitors, provides information or access, takes messages, or refers to appropriate staff
- Provides technical administrative support to the officers in the unit, processing recruitment and selection of staff and benefits administration
- Establishes and maintains files and records, electronic and hard copy, in accordance with established policies and regulatory guidelines to ensure the efficient and effective delivery of services, confidentiality, easy retrieval, safe custody and an audit trail;
- Maintains an adequate inventory of office supplies and stationery
- Maintains leave and attendance records
Minimum Qualification and Experience
- Diploma in Public Administration or Management Studies
- Minimum of one year of experience working in a similar administrative support position
Applications with resumes and the names of two references should be submitted no later than Friday, 9th October 2026, to:
The Director
Human Resource Management
Shortwood Teachers’ College
77 Shortwood Road
Kingston 8
OR
Email: [email protected]
We thank all applicants for their interest; however, only short-listed applicants will be contacted.